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Celebrate your child's special day

Children and youth ages 0–18 are welcome to celebrate their birthday at the Kelowna Family Y or H2O Adventure + Fitness Centre. Bookings cost $200 for members ($250 for non-members) and are available on Saturdays and Sundays at the Kelowna Family Y and Sundays at H2O Adventure + Fitness Centre. You can choose to swim or play in the gym. Both party options reserve a party room with tables and chairs but have fun and make it your own by bringing food and decorations. We will respond to all inquiries within five business days.

Party Booking Request

Please complete the form below to request a party booking. This should take about 4 minutes. Parties must be booked at least two weeks in advance. Questions? Scroll past the form for a detailed FAQ.

Contact Info

Please enter the contact details of the person who will be responsible for booking and organizing the party.
Are you a YMCA member?

Booking Info

Please enter information for your requested party booking. Please note that filling out this form is an inquiry and does not secure your requested date and time.
Which centre would you prefer?
All parties booked at H2O will be pool parties (H2O does not have a gymnasium).
Saturdays and Sundays are available at H2O.
Saturdays and Sundays are available at the Kelowna Family Y. Please note that gymnasium parties are only available on Saturdays. Pool parties are available on both Saturdays and Sundays.
What type of party would you like?
Which sports or activities would you like set up?
A YMCA staff member can have up to 2 activities set up for you in the gymnasium before you arrive. If you are unsure, you can leave this blank and discuss with a Y staff member during your confirmation call. 
basketballs and nets
volleyballs and net
balls, paddles and net
birdies, racquets and net
soft mats, soft climbing equipment, balance beans and more for young children
oversized soft building blocks in a variety of shapes
$50 additional charge

Guest Info

There is a limit of 20 children and 5 adults (25 people total). Anyone attending beyond the 25-person limit will be charged a drop-in fee. To meet aquatics ratio regulations in the pool, we require 1 adult per 10 children for ages 8–12 and 1 adult per 8 children for ages 5–7.

* Mandatory Fields

Birthday Party FAQ

How much does it cost?

The cost to book a party at the Kelowna Family Y or H2O is $200 for members and $250 for non-members.

Become a member

What days and times can I book?

Birthday bookings are available on Saturdays and Sundays at the Kelowna Family Y and at H2O Adventure + Fitness Centre.

Two time slots are available. Please note that gymnasium parties at the Kelowna Family Y are only available on Saturdays. Pool parties are available on both Saturdays and Sundays at both centres.

Kelowna Family Y:

Saturdays

  • 11:30 a.m.–2:30 p.m.
  • 3–6:00 p.m.

Sundays

  • 11:00 a.m.–2:00 p.m.
  • 2:30–5:30 p.m.

H2O Adventure + Fitness Centre:

Saturday

  • 2:30 a.m.-5:30 p.m.

Sunday

  • 12:30 a.m.-3:30 p.m.
  • 3:45-6:45 p.m.
Which centres can I book?

You may book your party at the Kelowna Family Y or H2O Adventure + Fitness Centre.

Kelowna Family Y

H2O Adventure + Fitness Centre

What areas can I book?

You may choose between a pool party or a gymnasium party.

Gymnasium parties are only available at the Kelowna Family Y. This will reserve half the gymnasium and a party room with tables and chairs.

Pool parties are available at both the Kelowna Family Y and H2O. This will reserve a party room with tables and chairs and provide access to the pool area. The pool area will be shared with the public.

What's included in the booking?

Please note that birthday bookings reserve space and equipment only. You will be responsible for supplies like food and decorations. YMCA staff will not lead activities and will not stay in the pool or gym with the group.

  • Both party options include a room booking with tables and chairs.
  • Pool parties include access to pool equipment (pfds, toys, etc.).
  • Gymnasium parties include a selection of sporting equipment such as balls and nets.
  • You can rent a bouncy castle for an additional $50.
Who provides supplies, food and decorations?

You will be responsible for all supplies, food and decorations. You will also be responsible for setting up and decorating the room (table and chairs will already be set up). You may arrive half an hour before the scheduled party time to set up and decorate.

Cold or frozen food items can be refrigerated. Alcohol and other age-restricted substances are not permitted in our family-friendly facilities.

The party room can be locked when no one is in it to secure gifts and other personal belongings inside. It's also recommended to store clothes and valuables in a change room locker while in the pool.

A YMCA staff member will be available to help with setup, cold food storage, distributing gym/pool equipment and locking/unlocking the party room.

How many people can I invite?

You may invite up to 20 child guests (ages 0–18). Supervising adults (ages 19+) are welcome at no extra cost. The party room will accommodate a maximum of 30 people.

If you are booking a pool party, you must ensure that minimum adult:child ratios are kept in the pool for child safety. Ratios are as follows:

  • 1:3 adults to children ages 1–7
  • 1:5 adults to children ages 8–9

Children under 8 must always have a responsible caregiver (age 16 or older) with them. While in the pool, the caregiver must be within arm's reach and attired in swim wear.

How do I book?

Scroll up from this FAQ to fill out the booking request form on this page. The form does not secure your booking. A YMCA team member will review your request and contact you by phone to let you know if the time slot is available, confirm your booking details and arrange payment.

Parties must be booked at least two weeks in advance.

How do I pay?

After filling out the booking request form above, a YMCA staff member will contact you by phone to let you know if the time slot is available, confirm your booking details and arrange payment.

For your security, do not supply credit card or bank card information through email, phone message or the form above.

Can I cancel my party?

Please contact us before your party date by calling 250-491-9622 or emailing april.packer@ymcasibc.ca if you need to cancel. A full refund will be provided if the party is cancelled 7 days or more before the party date. A party date change may be requested at no cost.

Can we swim past the allotted party time booking?

For pool parties, you and your guests can continue to swim past the allotted time slot if all your items are removed from the party room. The end of the time slot indicates when the party room needs to be cleaned. For example, if you have a party booked for 11:30 a.m.-2:30 p.m. at the Kelowna Family Y, you may continue to swim past 2:30 p.m. in the pool if your personal items are cleared from the party room.

Financial Assistance

As a charity, the Y believes no family should be turned away because of financial circumstances. Thanks to generous donors, the Y is able to provide financial assistance to families who could not otherwise afford the full cost of Y programs and memberships.

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